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2021-06-09

COVID-19 Safety Plan

***** CONTROL ENTRY *****
1. All persons will be assessed for COVID-19 symptoms before entering the facility. A. Staff members will sign off on the COVID-19 Health Check Questionnaire each morning before commencing work. B. Visitors/guests will complete the COVID-19 Screening Questions Form upon arrival at the reception. Those questions are also posted on the front entrance door (refer to ‘Appendix A’). The COVID-19 Screening Questions Form will include the visitor’s/guest’s record number which matches the number on the visitor badge, and which will be provided upon arrival. C. No one is permitted to enter without being assessed. D. Staff and/or authorized guests with any signs of COVID-19 symptoms, no matter how mild, will not be permitted to enter. E. Visitors/guests are being told not to enter the facility if they do not have an appointment or do not provide an essential service door (see ‘Appendix B’). 2. Guests must follow all COVID-19 safety protocols in place, including the COVID-19 safety assessment at reception, and mask adherence throughout the office. 3. Guests must be accompanied to and from the meeting location by an Azuma Foods staff member. 4. All Employees are asked to assess for COVID-19 symptoms before coming into work. A. Employees are required to report to HR department (604-288-0005, then dial 5) immediately if they, their family members and/or someone in their household develop any of COVID-19 related symptoms. Employees will be asked to self-isolate and get the COVID-19 test. B. Employees are required to self-isolate if they are being tested positive of COVID-19. 1) Fully Vaccinated Employees: 7 days self-isolation 2) Not Fully Vaccinated Employees: 14 days self-isolation 3) Fully Vaccinated is defined as when an individual has received the full series of a vaccine authorized in Canada at least 14 days ago. 4) Employees may remain in self-isolation until their symptoms get better, even after suggested self-isolation period have completed. C. Employees are required to self-isolate if their family members and/or someone who lives in the same household have tested positive of COVID-19. 1) Fully Vaccinated Employee: 7 days self-isolation 2) Not Fully Vaccinated Employee: 14 days self-isolation 3) Fully Vaccinated is defined as when an individual has received the full series of a vaccine authorized in Canada at least 14 days ago. 4) Employees are asked to self-isolate even if they are tested negative of COVID-19. 5) Employees may remain in self-isolation until the symptoms of their family members and/or someone who lives in the same household get better, even after suggested self-isolation period have completed. D. Employees are required to self-isolate if they become the close contact of someone who has tested positive of COVID-19. The employee no longer needs to get tested, but the employee will be required to self-isolate for 7 days and to self-monitor for any symptoms during that time. 1) Employees can return to work if they do not experience any symptoms. 2) Employees will continue self-isolation if they experience symptoms. o Follow the self-isolation rules of section B for those employees who have tested positive of COVID-19. E. If employees’ family members and/or household members become the close contact, the Company may have a rapid antigen testing kit available that could be given to the household member for testing. If the household member tests negative, the employee may return to work without self-isolating. If a.) there are no rapid antigen testing kits available on Company site at the time, b.) the household member wishes not to get tested, or c.) the household member gets tested, but the results are positive, the employee will then be required to self-isolate for 7 days and to self-monitor for any symptoms during that time. 1) Employees can return to work if they do not experience any symptoms. 2) Employees will continue self-isolation if they experience symptoms. o Follow the self-isolation rules of section B for those employees who have tested positive of COVID-19. > 5. Travels must be taken in accordance with current Government Regulations and AFCC Emergency Protocol (see ‘Appendix F’). It is the Staff Member’s responsibility to follow the COVID-19 travel restrictions. > 6. Information on “Travel Advice and Advisories” (if essential) can be found on the Travel Canada website, which provides updates on each country’s information related to: • local safety and security conditions and areas to avoid • entry and exit requirements • local laws and culture • possible health hazards and health restrictions • natural hazards and climate • where to find help while you are travelling abroad Source: https://travel.gc.ca/travelling/advisories
******** CLEANING & HYGIENE ********
1. High-touch areas and surfaces are being disinfected on a regular basis. Please refer to ‘Appendix C’ for the list of high-touch areas that are being disinfected in this building. a) Guide for disinfecting common area (‘Appendix D’, which also posted on doors in common areas with tables and seats, such as the meeting rooms): All employees are responsible for disinfecting following area after each use: • Lunchroom Table • Lunchroom Chair • Visitor badge at reception • Shared office workstation o *Touched area: stationery, car key, etc. Important note: avoid touching unnecessary areas, always avoid touching your face with unwashed hands, and frequently sanitize touched areas when possible. b) Instruction for disinfecting high touch area with hard-surface sanitizer (‘Appendix E’): o Note: DO NOT apply sanitizer directly onto electrical items such as switches, telephones, machineries, etc. • Step 4 - Wash your hands if you use hard-surface sanitizer without gloves Important note: Caution for using sanitizer (Isopropyl alcohol 70%) • Highly flammable liquid and vapour. Causes serious eye irritation. May cause drowsiness and dizziness. • Keep away from heat, sparks, open flames, and hot surfaces. • Do not spray sanitizer towards to yourself or other people. 2. Gloves and disinfectant stations are supplied.
********* PHYSICAL DISTANCING **********
1. All Staff and/or authorized guests are required to practice physical distancing and to keep two meters (six feet) away from one another to help stop the spread of COVID-19. Guidelines for physical distancing within the facility a) General rules • Keep a distance of 2 metres between one another • Avoid touching others b) ‘Lunch Break’, ‘Short Breaks and ‘Before & after work’ (AFCC/HQ) • Lunchroom: Maximum one (1) person at one table • Flexible lunch starting time: 12:00~13:30. Managers are required to control department staff lunch schedule. o Location: Main lunchroom or office lunchroom o Location: Your own desk (at specified lunch hours) *The purpose of this is to make some room when using office kitchen or main lunchroom (pickup lunch or using microwaves). Within flexible lunch starting time, each department can arrange to avoid crowds if above schedule does not work well. If your workstation is crowded and do not have enough room, please use main/office lunchroom. c) Pick-up/drop-off system (AFCC/HQ) • To protect both drivers and passengers, when you give a ride from/to pickup point, please minimize the number of passengers to 1 or maximum 2, depending on the size of your car. o It is not mandatory for drivers to pick-up/drop-off those employees who need a ride. o Those who need a ride, please expect that you may need to walk from/to here at AFCC/HQ. o Please respect each other at this difficult time. We appreciate your understanding. • The same physical distancing requirement applies to drivers operating vehicles for/during work. 2. Workstations of office staff are not to be in close proximity to each other. 3. Staff are not permitted to gather and/or eat in the kitchen. 4. The maximum occupancy (at anyone time) in Common Areas are as follows: • Office kitchen – two (2) people • Production lunchroom – ten (10) people • Office lunchroom – six (6) people • Locker room (women’s) – three (3) people • Locker room (men’s) – three (3) people • Washroom (women’s) – five (5) people • Washroom (men’s) – four (4) people • Washroom (shipping area) – one (1) person • Lobby – four (4) people • Back entrance – five (5) people • Clean room – ten (10) people 5. No gatherings and congregating in any common areas such as elevator, lobby, hallways, stairwells, corridors, bathrooms, meeting rooms and areas where deliveries are made. 6. Masks have been provided to all staff and masks are mandatory for all staff and/or authorized guest interactions – within offices, in meeting rooms, even while standing in the doorway/hallway speaking to another person. Walk-in clients are provided with disposable masks, if they have not brought their own. Masks should always be worn except when eating or drinking. Masks should be worn when using the microwave, refrigerator, and sink. 7. Meetings are restricted to meeting rooms and should not be taken place in the lobby. A. Staff members and authorized guests are not to sit in offices together. Staff members are to instead have quick, concise doorway meetings, and both Staff members must wear masks. If longer meetings are required, staff should make use of a meeting room where distancing can be achieved, with masks worn, and adhere to maximum number of people allowed per room signage. B. Meeting rooms are limited to smaller groups, not exceeding four (4) people per meeting room, unless the sliding room divider (which divides Meeting Room 1 and Meeting Room 2) has been opened up. 8. Reception areas are open to the public (drop offs, pickups). 9. Office guests are permitted past reception and into the office. If any guest arrives at the office and is required to proceed to the production area, production lunch room area and/or logistics area, he/she must sign in and out by the HR counter.
********** COMMUNICATIONS (Notices, Posters, Trainings)***********
1. Notices & Posters for Distancing and other signage has been affixed throughout the offices. 2. Vendor and Customer relations are encouraged to be held virtually or by limited physical contact. 3. Workers reporting symptoms from home will be directed to contact a doctor or Health Authorities. AFCC is managed under Vancouver Coastal Health for COVID-19 Workplace Exposures. 4. Workers reporting symptoms at work will be directed to Occupational First Aid attendant a) Occupational First Aid attendants are required to review and follow WorkSafeBC’s OFAA Protocols during the COVID-19 Pandemic
*********** RISK MONITORING & UPDATES **************
1. AFCC COVID-19 Safety Plan will be monitored for risks as situation develops, and will be updated par B.C. Provincial Health Orders. HR/Planning & Corporate Affairs Department manages COVID-19 protocol to ensure worker privacy is protected. Health and Safety committee will be provided with updates on any changes in the AFCC COVID-19 Safety Plan as well as updates on B.C. Provincial Health Orders. Those updates will then be announced in the monthly health and safety meeting. Information Sources: B.C.-CDC PHO (Public Health Orders) – Employers & Businesses http://www.bccdc.ca/health-info/diseases-conditions/covid-19/employers-businesses B.C.’s Response to COVID-19 https://www2.gov.bc.ca/gov/content/covid-19/info/response B.C. HealthLink https://www.healthlinkbc.ca/ WorkSafeBC – COVID-19 https://www.worksafebc.com/en/covid-19 Vancouver Coastal Health http://www.vch.ca/covid-19

[Appendix A-E are available upon request.]
+++ Original document edited for length.
Image Credit: cdc-k0KRNtqcjfw-unsplash

Updated: March 15 2022

COVID-19 Safety Plan